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Job Description

OFFICE AND OPERATIONS MANAGER HEALTHCARE MICHIGAN (HCMI), SEIU

SEIU Healthcare Michigan (HCMI) is a dynamic Detroit-based labor union representing thousands of nursing home, home care, and hospital workers throughout Michigan. HCMI members are active and dedicated, fighting to raise standards for healthcare workers across the state and ensure access to quality, affordable healthcare for all Michiganders.

HCMI is part of the two-million-member Service Employees International Union (SEIU). With members throughout the US, Canada, and Puerto Rico, we are a diverse workers’ movement that believes that all workers should be valued and all people respected—no matter where we come from or what color we are; and that all families and communities should thrive; and that we should leave a better and more equitable world for generations to come.

PURPOSE:
Reporting directly to the chief officer of the union, the Office and Operations Manager is a new senior-level staff position that is responsible for a broad range of administrative functions that serve to protect the integrity of the union’s data and finance systems, ensure compliance with internal controls and with the regulatory environment governing labor organizations and attend to the efficient operation of the organization and its offices.

PRIMARY RESPONSIBILITIES

OFFICE OPERATIONS

  • Provide logistical support to the department for staff meetings and key events and assist
    campaigns with booking local travel.
  • Orders and maintains all inventory of equipment and supplies.
  • Acting as primary liaison with building management and vendors for repairs, cleaning, and
    security
  • Recommend modification to systems and policies that improved the operation and
    efficiency of the union
  • Oversee the proper maintenance of the union’s official records and compliance with the
    union’s document retention and disposal policy

HUMAN RESOURCES

  • On-boarding new hires, check HR forms, and follow-up as needed;
  • Manage the bi-weekly payroll via Paychex (a contracted payroll service)
  • Serve as administrator for staff benefit accounts
  • Track the use of approved staff paid time off
  • Keep written Personnel Policies and Financial Procedures up to date

FINANCE

  • Operate as primary liaison with the outside accounting and bookkeeping firm that manages the local’s finances
  • Submit all invoices received at the local’s office for payment by the outside accounting and bookkeeping firm and monitor for timely approvals and payments
  • Deposit all incoming checks, including those from employers for members’ dues, and file copies of checks and associated backup electronically
  • Provide information as needed to the local’s outside accounting and bookkeeping firm for the firm to reconcile and code credit card transactions and other expense reimbursements
  • Advise HCMI leaders on financial decisions when asked and recommend modifications to improve systems
  • Receive and circulate, as directed, monthly and annual financial statements and other financial
    reports from the outside accounting and bookkeeping firm,
  • Work with the local’s independent auditor and outside accounting and bookkeeping firm to ensure access to documents and reports necessary for completion of the local’s annual audit and DOL and IRS filings.

QUALIFICATIONS

  • A minimum of three (3) years’ experience working in an office setting with increasing responsibilities. Labor movement or non-profit mission-driven organization experience is a plus.  
  • Or a combination of education and experience that would provide for the following knowledge, skills, and abilities.
  • Commitment to social justice and union values
  • Ability to communicate effectively, both orally and in writing.
  • Demonstrated skill in providing a high level of support to multiple stakeholders
  • Knowledge of Microsoft Office software, Google Apps, and Date software systems
  • Ability to work in a team.
  • Ability to work independently with minimal supervision to accomplish goals and objectives.
  • Ability to use high-level judgment and demonstrate leadership qualities.
  • Ability to handle multiple projects simultaneously.
  • Ability to develop and maintain relationships with all levels of staff, leaders, members and vendors
  • Skilled in supervising, supporting, and developing staff to high-performance
  • Must be detail-oriented, self-motivated self-reliant, patient and flexible as this new position in the local evolves.  

Salary and Benefits:

Salary is negotiable based on relevant experience. HCMI staff enjoy top fully paid benefits, including comprehensive health benefits, major medical, dental, and vision for employees and eligible dependents, competitive salaries, generous holidays and vacation policies, and employer-paid defined benefit pension

Application Requirements:
A resume is required for all applicants with a cover letter. Your cover letter should include salary requirements. The salary for this position is $80,000.

SEND APPLICATION WITH RESUME AND COVER LETTERS TO info@seiuhealthcaremi.org with “Office and
Operations Director application” in the subject line.

This position is open until filled; however, the posting/acceptance of applications may close at any time. Job descriptions do not cover or contain a comprehensive listing of every activity or responsibility that is required.

HCMI is committed to equal opportunity and encourages applicants of all ages, races, sexual orientations, genders, national origins, ethnicities, religions, and veteran status. We encourage people from diverse backgrounds and experiences related to our core organizational values and objectives to apply.